Overview

Welcome to lesson 5 of 13 in the Accessible Reading for Educators Course. In this lesson you will be introduced to the Dolphin Education Portal. You will learn about teacher invites, student logins, and the dashboard metrics.

Lesson Objectives

After studying this lesson, you will be able to:

• Identify the steps required to activate an Education Plan and access the Dolphin Education Portal.
• Explain how to invite teachers and administrators and differentiate between their permission levels.
• Describe how to enroll students using manual logins, invite codes, and email domain registration.

This lesson should take no more than 10 minutes to complete.

Watch - Introducing the Dolphin Education Portal

Activating the Education Plan

Following subscription to an Education Plan, the Account Owner signs into the Dolphin website and activates the school’s subscription. The steps to perform this task are provided at the point of purchase.

Inviting teachers and administrators to the Dolphin Education Portal

Once the Education Plan is activated, the Account Owner can invite teachers and administrators to the portal as well as manage student logins themselves.

The Account Owner can post invites by doing the following:

1. Sign into yourdolphin.com.
2. Select "EasyReader Premium".
3. Select "Manage Teachers".
4. Enter the email address and choose "Send invite". The new entry is added to the webpage with the state of "Pending". It may take a few seconds for the entry to appear. If it does not appear, refresh the webpage.

The recipient of the email can choose to accept or decline the invite. Accepting the invite will direct the recipient to the Dolphin website to complete the simple sign-up process.

Recipients who complete the sign in process are given either Teacher or Administrator permission. A person with Teacher permission can manage student logins. A person with Administrator permission can manage both student logins and teacher access to the Dolphin education Portal.

Managing student enrolment

All persons with access to the Dolphin Education Portal can create student logins. Once signed in, the teacher or administrator will find clear instructions on how to complete the task.

For the record, the enrolment methods are:

• Create student logins.
• View invite code.
• Register email domain.

These methods are not mutually exclusive. You can use a mixture of these methods depending on the needs of each student.

Enrolment by creating student logins

If students are new to EasyReader App, you can create individual student logins for them.

Select the “Create logins” button to create a student login. You can create logins one at a time or choose “import users” to create logins for multiple students at once.

When creating a student login, the username must be unique (worldwide). It must start with a letter, contain between six and twenty characters, and may include lower case letters, numbers, dots, hyphens, and underscores. You cannot reuse a username, even after deletion.

The use of a password is optional. If entered, it does not need to be unique, but it must contain between six and twenty characters. You may prefer to exclude the use of passwords for younger students or students who may struggle with the login process. Where passwords are assigned, you can quickly login to the Dolphin Education Portal and review and reset a forgotten password.

The comment field is also optional. You may want to reference student details, include a password hint, or add information to help colleagues manage the account in the future.

Once a student login is created, the student can login to the EasyReader App by doing the following:

1. Download and install the EasyReader App.
2. From the Side menu, select "Login".
3. Select the "Login" button.
4. Select "Continue with email or username".
5. Enter the username and, if defined, password.

Automatic enrolment using an Invite Code

If your students already use EasyReader App with a personal account, then you can link them to your Education Plan by using an Invite Code.

All eligible students can use a single Invite Code.

To view your Invite Code, sign into the Dolphin education Portal and choose the "Share Code" button. Your Code will include both a QR code and an eight-digit numerical code. If a code does not appear, use the refresh button to generate a new invite code.

Once generated, you can select an expiry date for the code, choose to enable or disable the code at any time, and copy or print the code to share it with your students.

Eligible students can use the Invite Code by either scanning the QR Code on a device where they are signed into EasyReader App, or enter the eight-digit code into EasyReader App.

To enter the code:

1. From the Side menu, select "My Account".
2. Select "Enter Premium Invite Code".
3. Enter the eight-digit code.
4. Choose to join.

Automatic enrolment by registering a school email domain

If your students use their school email address to sign into EasyReader App, then you can register your school email domain to allow them to automatically enrol onto your Education Plan.

For example:

Miss Jane Jones is a student at The Dolphin Academy. Jane has been allocated a student email address of jj123@dolphinacademy.ac.uk. To enrol Jane into the EasyReader Premium service, you must register "dolphinacademy.ac.uk" on the Dolphin Education Portal, and Jane must sign into EasyReader App using her student email address.

To register your email domain, sign into the Dolphin Education Portal, select the "Register domain" button, and add your email domain.

After registering your domain, all eligible students currently logged into EasyReader App will need to logout and in again for them to link their accounts to your Education Plan.

New students who do not have a Dolphin Account can create a new Account using their school email address by following these steps:

1. Download and install EasyReader App.
2. From the Side menu, select "Login".
3. Select the "Login" button.
4. Select "Continue with email or username".
5. Complete the process including entering the student’s email address, entering and confirming a password, confirming the student’s age, and that the student agrees to Dolphin’s Terms and Conditions.
6. Verify the account by selecting the link sent to the student’s email address. The student’s account only becomes active after they select the link in the verification email.

Note: If the verification email does not arrive within a few minutes, please ensure emails to the account are being received and that the email has not been automatically transferred to the Junk folder.

Student analytics

You can gain valuable insights into the reading engagement of your students through the Dolphin Education Portal.

To view student analytics:

1. Sign into yourdolphin.com.
2. Select "EasyReader Premium".
3. Select "Manage Students".
4. Locate the student.
5. Select "View analytics".

Figures include:

• When a student last used EasyReader App.
• All the titles that have been read by a student.
• The current reading position for each title.
• The amount of time spent reading each title.

As well as demonstrating the positive impact of accessible reading, these insights can also enable you to open a conversation with students who are less engaged with their reading. You will return to analytics later in this course.

Managing active accounts

It is important to keep an up-to-date list of students entitled to use your Education Subscription to ensure ineligible students are not using one of your allocated licenses. Ineligible students may include students who have left to go to another school, college, university, or work.

You can remove students by visiting the Dolphin Education Portal, finding the individual student account, and selecting the "Delete" button symbolised by a trashcan adjacent to the student’s name.

The removal of a student removes them from the EasyReader Education Plan. The student can continue to enjoy all the benefits of the free EasyReader App or choose the EasyReader Personal Plan to continue using premium features.

Summary

In this lesson you learnt about the Dolphin Education Portal. You discovered how to access the Portal, the ability to send teacher invites, manage student enrolment, and how to monitor student engagement.

Quiz

Below are three sample quiz questions based on this lesson. Please spend no more than five minutes considering the answers to these questions.

1. Which of the following statements is false?
   1. Teachers can issue invites to other teachers through the Dolphin Education Portal.
   2. Administrators can remove teachers from the Dolphin Education Portal.
   3. The Account Owner does NOT have permission to issue invite codes to Administrators or Teachers.
2. When creating individual student logins, the student name must be unique worldwide. Is this statement true?
   1. Yes.
   2. No.
3. When creating individual student logins, the login must include a password. Is this statement true?
   1. Yes.
   2. No.

End of lesson

Thank you for completing this lesson. Please click the 'Next Lesson' option to continue to the next part of this course.

If you want to revisit a previous lesson, please scroll up to the Course Outline menu and select the lesson you wish to revisit.

But before you move on, here are the answers to the quiz questions:

1. Administrators can remove teachers from the Dolphin Education Portal.
   
2. Yes.
3. No.